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Construction Management – Facility Management – Facility Support
Certified Small Business

Phone: 410-536-0547

Administrative/Operational Support

Day

Fulltime 40 hour work week, Monday – Friday  – Contract

Pay based on experience

Benefits

  • Health insurance
  • Paid time off
  • Dental insurance
  • Vision insurance
  • Health savings account
  • Tuition reimbursement

An Administrative-Operational Support person is a professional who helps manage an office’s day-to-day operations. They are responsible for administrative support, managing the office, managing vacation schedules for staff, handling mail, ordering supplies, scheduling meetings, taking minutes, and maintaining records. This position will have lead responsibility for processing and executing all facets of the Computerized Maintenance Management System (CMMS).

Qualifications

  • High School Diploma
  • TS/SCI Full Scope with computer access
  • NSAW Escort Certification

Key Competencies

  • Customer service focused.
  • Attention to detail.
  • Communication skills – verbal and written.
  • Problem analysis and problem solving

Essential Functions:

  • Available during A.M. Core Hours of 7AM to 3PM.
  • Provide administrative support to the Project Manager which includes, but not limited to drafting reports and ensuring office protocols are adhered to.
  • Ensure the office maintains appropriate supplies (i.e., paper, folders, writing instruments, etc.) by facilitating all office supply orders.
  • Ensure office adheres and maintains FASCON NSAW office cleanliness and protocols (i.e., burn bags secured).
  • Develop and maintain filing systems that allow for easy access and/or retrieval of documents that are commonly requested or used.  Ensure appropriate systems are protected and documents are disposed of appropriately.
  • Assist in updating and maintaining janitorial, porter and QC inspection building schedules.
  • Maintain certification and expertise of the CMMS commonly known as MAXIMO.
  • Extract MAXIMO work orders throughout the workday and ensure that work orders are disseminated to the appropriate departments.
  • Track work orders to ensure Maintenance is being completed and documented from inception to completion.  NOTE:  Completion is identified as being updated to INQC.
  • Ensure scheduled work is aligned to periodical schedules.
  • Completed tickets should immediately be updated in MAXIMO to INQC and placed in the QC status slot for the inspectors.
  • Communicate any customer challenges to both CPM and Quality Control Manager.
  • Prepare turnover notes for the Administrative/Operational Support evening personnel daily.

An Equal Opportunity Employer Male/Female Disability/Veterans or any characteristic protected by law.

Application for Employment

Equal access to programs, services and employment opportunities is available to all persons without regard to race, religion, color, sex (including pregnancy), age, ancestry, national origin, disability, marital status, sexual orientation, gender identity, genetic information, or any other basis protected by federal, state, and/or local law.

In accordance with the Americans with Disabilities Act and/or applicable state and local laws, applicants requiring reasonable accommodations for the application and/or interview process should notify the Human Resources Department. Examples of reasonable accommodations include making a change to the application process; providing written materials in an alternate format such as braille, large print, or audio recording; using a sign language interpreter; using specialized equipment; or modifying testing conditions.

Personal Information

  • Contact Information
  • Contact at Work
  • Work Permit
  • If no, please explain

Employment Preferences

Reasonable Accommodation

Criminal Background

Employment History

Starting with your most recent employer, provide the following information.

  • Employer 1
  • Employer 2
  • Employer 3

Skills and Qualifications

  • Summarize any special training, skills, languages, licenses, bonding, certifications, and/or certificates that may assist you in performing the position for which you are applying:

Educational Background

  • Educational Background
  • School 1
  • School 2
  • References
  • Reference 1
  • Reference 2
  • Reference 3
  • Related Information
  • When answering these questions, please exclude any information that would reveal race, religion, color, sex (including pregnancy), age, ancestry, national origin, disability, marital status, sexual orientation, gender identity, genetic information, or other similarly protected status.

Applicant Statement and Signature

  • I certify that all information I have provided in order to apply for and secure work with the employer is true, complete, and correct.

  • I expressly authorize, without reservation, the employer, its representatives, employees, or agents to contact and obtain information from all references (personal and professional), employers, public agencies, licensing authorities, and educational institutions and to otherwise verify the accuracy of all information provided by me in this application, résumé, or job interview. I hereby waive any and all rights and claims I may have regarding the employer, its agents, employees, or representatives, for seeking, gathering, and using truthful and non-defamatory information, in a lawful manner, in the employment process and all other persons, corporations, or organizations for furnishing such information about me.

  • I understand that this employer does not unlawfully discriminate in employment and no question on this application is used for the purpose of limiting or eliminating any applicant from consideration for employment on any basis prohibited by applicable local, state, or federal law.

  • I understand that this application remains current for only 90 days. At the conclusion of that time, if I have not heard from the employer and still wish to be considered for employment, it will be necessary for me to reapply and fill out a new application.

  • If I am hired, I understand that I am free to resign at any time, with or without cause and with or without prior notice, and the employer reserves the same right to terminate my employment at any time, with or without cause and with or without prior notice, except as may be required by law. This application does not constitute an agreement or contract for employment for any specified period or definite duration. I understand that no supervisor or representative of the employer is authorized to make any assurances to the contrary and that no implied oral or written agreements contrary to the foregoing express language are valid unless they are in writing and signed by the employer's president.

  • I also understand that if I am hired, I will be required to provide proof of identity and legal authorization to work in the United States and that federal immigration laws require me to complete an I-9 Form in this regard.

  • I understand that reasonable safeguards will be taken to protect all personal information provided or obtained in conjunction with this application for employment. My personal information may be shared with the employer's affiliate(s) and third parties engaged by the employer to perform services for the employer. Any personal information shared with an affiliate or third party is to be used solely to perform the services requested by the employer.

  • UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT, OR CONTINUED EMPLOYMENT, THAT AN INDIVIDUAL SUBMIT TO OR TAKE A LIE DETECTOR OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

  • This Company does not tolerate unlawful discrimination in its employment practices. No question on this application is used for the purpose of limiting or excluding an applicant from consideration for employment on the basis of his or her race, religion, color, sex (including pregnancy), age, ancestry, national origin, disability, marital status, sexual orientation, gender identity, genetic information, or any other protected status under applicable federal, state, or local law.

  • I understand that any information provided by me that is found to be false, incomplete, or misrepresented in any respect, will be sufficient cause to (i) eliminate me from further consideration for employment, or (ii) may result in my immediate discharge from the employer's service, whenever it is discovered.